Cirillo's RMA ("we", "us", "our") runs martial arts classes in Brazilian Jiu-Jitsu and Kyokushin Karate at 10 Probert Ave, Griffith NSW 2680. We respect your privacy and handle personal information in line with the Australian Privacy Principles in the Privacy Act 1988 (Cth).
1. What we collect
We only collect information we need to run classes and look after our students. Depending on how you deal with us, this may include:
- Contact details: name, email address, mobile number and postal address.
- Enquiry details: the program you are interested in and how you heard about us.
- Student details: date of birth, emergency contacts, belt grade, attendance and grading history.
- Parent or guardian details for students under 18.
- Health information you choose to tell us, such as injuries, medical conditions or allergies, so we can keep students safe on the mat.
- Payment details for memberships, gradings and equipment. Card and bank details are handled by our payment provider and are not stored by us.
- Photos and video taken during classes, gradings and events.
2. How we collect it
We collect information directly from you when you fill in the enquiry form on this website, book a trial, enrol, call or message us, or speak with us at the dojo. For children, we collect information from a parent or guardian.
When you submit the enquiry form, your device's time zone offset is also sent so we can contact you at a sensible time. The form has a hidden field that helps block spam; it does not collect anything about you.
3. Why we use it
- To respond to enquiries and book trial classes.
- To enrol and manage students, memberships, attendance and gradings.
- To process payments and send receipts.
- To keep students safe, including contacting emergency contacts and managing injuries.
- To send class updates, timetable changes and news. You can opt out of marketing messages at any time.
- To meet our legal and insurance obligations.
We do not sell, rent or trade your personal information.
4. Who we share it with
We share personal information only where needed to run the dojo:
- Martialytics, our school management software. Enquiries sent through this website go straight into Martialytics, which also stores our student records.
- Payment providers that process membership and other payments.
- Our martial arts associations, for grading registrations and tournament entries where you ask us to enter you.
- Emergency services or medical staff if a student needs urgent care.
- Anyone we are required to share it with by law.
Some of these providers may store data on servers outside Australia. Where that happens, we choose providers that take reasonable steps to protect personal information.
5. Photos and video
We sometimes share photos and video from classes, gradings and events on this website and on our Facebook and Instagram pages. We ask for consent at enrolment, and for children we ask a parent or guardian. If you would rather you or your child not appear, tell us and we will respect that. If you see an image you want removed, contact us and we will take it down.
6. Children
Many of our students are children. We collect children's information from a parent or guardian, use it only to run classes and keep children safe, and never use it for marketing directed at the child.
7. This website, cookies, analytics and advertising
We use Google Analytics to understand how people use this website, such as which pages are visited, how visitors arrive and whether a trial booking is completed. Google Analytics uses cookies and collects information like your approximate location, device, browser and the pages you view. It also records the class you chose and the training goals you ticked in the booking form (such as "fitness" or "confidence"), so we can understand what people are looking for and show more relevant ads. It does not tell us your name or contact details, and we never send your name, email or phone number to Google or Meta. This information is processed by Google and may be stored outside Australia. You can block these cookies in your browser settings or install the Google Analytics opt-out add-on.
We also use the Meta Pixel from Meta (Facebook and Instagram). It uses cookies to tell us when someone who saw or clicked one of our ads visits the website or books a trial, so we can measure our advertising and show ads to people likely to be interested. Meta may combine this with information it already holds about you, under its own privacy policy. You can manage this in your Facebook or Instagram ad preferences or by blocking cookies in your browser.
This website also loads fonts from Google Fonts, which means your browser connects to Google's servers and shares your IP address with Google. Links to Facebook, Instagram and Google Maps take you to those sites, which have their own privacy policies.
8. How we protect it
We store records in secure, password-protected systems and limit access to staff who need it. We keep information only as long as we need it to run the dojo or meet legal requirements, then delete or de-identify it.
9. Accessing or correcting your information
You can ask to see the personal information we hold about you or your child, or ask us to correct it. Contact us using the details below. We will respond within 30 days and may need to confirm your identity first.
10. Complaints
If you have a concern about how we have handled your personal information, please contact us first so we can try to fix it. If you are not satisfied with our response, you can contact the Office of the Australian Information Commissioner at oaic.gov.au or on 1300 363 992.
11. Contact us
12. Changes to this policy
We may update this policy from time to time. The latest version will always be on this page, with the date it was last updated.